About the Role

We’re looking for a dedicated and detail-oriented Payroll Specialist to join our team. In this role, you’ll be the go-to person for managing our payroll operations—ensuring accurate and timely compensation for employees while maintaining compliance with federal, state, and local regulations. You'll work collaboratively across departments to troubleshoot issues, support audits, and improve processes, all while helping to maintain smooth, efficient payroll functions. This role is perfect for someone who enjoys working with numbers, loves problem-solving, and is passionate about accuracy and efficiency.

Key Responsibilities

Payroll Processing
Manage the end-to-end payroll process, ensuring timely and accurate compensation by gathering timesheets, calculating wages and deductions, and issuing payments in compliance with company policies and applicable laws.

Compliance and Regulation
Stay informed on federal, state, and local payroll regulations, ensuring that payroll processes are fully compliant. Proactively adjust procedures to align with any regulatory updates.

Data Management and Accuracy
Maintain up-to-date payroll records, including job titles, wage rates, benefits, and deductions. Ensure that new hires and terminations are accurately recorded for seamless payroll processing.

Problem-Solving and Employee Support
Resolve payroll discrepancies efficiently and handle employee payroll inquiries with a focus on clarity and support. Work closely with the Finance team and other departments to troubleshoot and solve payroll issues.

Audit and Reporting
Conduct regular payroll audits for accuracy and compliance. Prepare and distribute payroll reports, earnings statements, and tax documentation for internal and external reviews.

Tax Filing and Compliance
Prepare and file tax documentation, staying current on IRS and state requirements. Oversee timely distribution of W-3 forms and ensure accuracy in all tax-related payroll functions.

Benefits and Deductions
Manage employee benefit deductions, coordinating with departments to ensure accurate processing for health insurance, retirement plans, garnishments, and more.

Collaborative Work Environment
Collaborate with Finance and other departments to ensure payroll accuracy and address cross-departmental payroll issues.

Recordkeeping and Documentation
Maintain accurate documentation of payroll transactions while upholding the confidentiality and security of employee data.

Continuous Improvement
Actively participate in process improvements to enhance payroll operations, contributing to a culture of innovation and efficiency.

Skills and Abilities

We’re looking for a proactive, detail-oriented Payroll Specialist with strong problem-solving skills, effective communication abilities, and a commitment to accuracy and continuous learning. Key skills include:

• Extensive knowledge of payroll processing and multi-state payroll operations
• Familiarity with federal, state, and local payroll tax regulations
• Proficiency with payroll software (e.g., ADP, QuickBooks) and Microsoft Office Suite, especially Excel
• High attention to detail and accuracy in calculations, reporting, and filing
• Excellent organizational skills and ability to manage multiple priorities and deadlines
• Strong ethical commitment to confidentiality and data security

Minimum Qualifications

• Education and Experience: High School diploma or equivalent, plus at least five years of payroll experience
• Technical Skills: Familiarity with payroll software and Microsoft Office Suite

Preferred Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field
• Certification: Certified Payroll Professional (CPP) or similar credential
• Experience: Multi-state payroll processing experience is a plus
• Experience with certified payroll associated with federal and municipal projects

Why Join Us?

This role offers a fantastic opportunity to take ownership of our payroll processes, collaborate with cross-functional teams, and contribute to a positive employee experience. You'll work in a supportive environment that values Accountability, Growth, Integrity, Leadership, and Everyday Improvement (AGILE) principles. If you’re ready to make a difference and enjoy a fast-paced role in payroll, we’d love to hear from you!

Work Environment:
Office-based, with periods of computer work and occasional lifting (up to 15 pounds).

If you have an eye for detail, a passion for accuracy, and a desire to grow, we invite you to apply!